Planning Your Event

PLANNING YOUR EVENT
We pride ourselves in being able to meet everyone’s catering needs. The following steps will help you through the process of organizing your special functions.

Arranging and Reserving a Date
Even if the date of the event is only tentative, please make arrangements with the catering department so that we can at least get you on our records. All other information such as location, number of guest, time of the function, and menu selection, need to be decided at least 10 business days before the function. You may contact the catering department at 232-6493.

Reserving the Room
The location of the event needs to be determined before we can schedule the event. Tables, chairs and other equipment need to be arranged by you contacting Facilities Services at 232-6052. The catering department arranges set-up of food tables only.

Scheduling Food and Service
Once the room reservation is made, you will be able to place your catering request. We prefer that your catering order be placed with us via phone at 232-6493. Please do not email orders. We have a convenient checklist that you can use as a guide. Please let us know if you do not have a copy of the checklist, and we will fax one to you. All special requests that are not listed on the checklist should be discussed with our catering representative.

Changes/Guarantees/Cancellations
All event orders must be placed a minimum of seven business days prior to the event. Final counts are required three days prior to the event. Any changes or cancellations must be confirmed three business days prior to the event. This will ensure our ability to meet your needs from both a food and staffing perspective.

Payment
All catered functions must have a secured payment before they occur. A university account number, check, or major credit card are all valid payment methods.

Service Upgrade
Our catering department provides high quality plastic products as our standard, unless otherwise requested. If china service is desired, there will be an additional fee depending on the location of the event.

Linen
As a standard we provide tablecloths and table skirting for all food and beverage tables. Linen for guest tables are included only with full service meals of breakfast, lunch, dinner and buffets. If you would like linen to be placed on guest tables for reception, breaks and boxed lunches there will be a $6.00 fee for each table cloth. Registration tables, name tags, head tables and any additional table that will not be directly used for set up will cost $10.00.

Attendants
To ensure that your event is a success, catering staff will be provided for all served meals and buffets. Our internal catering staff is charged at $14.00 per hour and external temporary waitstaff and bartenders are charged at $20.75 per hour.

Catering Equipment
As the host of the catered event, you are responsible for the equipment we have provided for the service of your catered event. Any missing or damaged equipment or supplies will be charged to your account, at replacement costs.